We are actively seeking a bright and hardworking legal assistant with excellent attention to detail to join our team on a full time basis. You would have at least four (4) years of experience in civil litigation. The successful individual enjoys working in a collaborative environment and possesses the ability to handle competing tasks through effective prioritization and multi-tasking.
Primary responsibilities for this full time role may include, but are not limited to the following:
- Prepare and revise legal documents and correspondence, transcribe dictation
- Answer all incoming calls, answer client inquiries
- Assist with preparation of court documents for trials and hearings, including actions, applications, motion records, factums, request to admit, etc.
- Assist with docketing, billing, invoices and the preparation and submission of invoices
- Open, close and maintain files with the utmost discretion and according to appropriate guidelines
- Provide administrative support to Partner, including calendar management, travel coordination and professional tasks
- All meeting planning and coordination, scheduling meeting rooms, arranging for audio-visual needs, catering, materials, etc.
Qualifications:
- Four (4) years + of experience within a legal environment in a similar role
- Proficiency with Microsoft Office Suite, PCLaw, Adobe, ACL or other document management system
- Exceptional strong verbal and written communication skills
- Intuitive, able to anticipate needs/requirements and act to fulfill them
- Polished, professional, maintains confidentiality at all times
- A keen eye for detail, excellent proofreading skills
- Excellent time management and organizational skills
Job details:
- Full-time, Permanent position
- Monday to Friday schedule
- Downtown office location (walking distance of Go train and TTC)
Benefits:
- Health benefits (including dental)
- 4 weeks annual paid vacation
- Hybrid role (3 days in office each week)